Research Coordinator II - Managing Cancer Symptoms

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Research Coordinator II

Regenstrief Institute, Inc. is seeking a skilled Research Coordinator to join the Regenstrief Center for Health Services Research (RI HSR) to provide coordination for faculty-led research projects.  This position includes responsibility for the day-to-day operations of a core program researching novel therapeutic interventions for breast cancer survivors suffering with clinically significant fear of cancer recurrence.

RI HSR’s mission is to improve the delivery and outcomes of health care through innovative research on quality and safety of care, communication strategies, healthcare information and technology, and patient-centered interventions.  More information regarding RI HSR faculty scientists and the Center’s research can be found at and


Why we need a Research Coordinator

Investigation of Three Approaches to Address Fear of Recurrence Among Breast Cancer Survivors is a randomized clinical trial funded by Indiana University Health and led by Dr. Shelley Johns to identify and address Fear of Recurrence, a common and sometimes debilitating problem for cancer survivors. The primary objective of this 3-arm pilot is to assess the feasibility/acceptability and determine preliminary effect size estimates of two potentially helpful behavioral interventions in preparation for a fully-powered efficacy trial.

We are looking for a passionate, self-motivated Research Coordinator (RC) who is able to thrive in a fast-paced, deadline-driven environment and who gets great satisfaction from delivering professionally on the smallest details. The RC is responsible for the retention of 90 breast cancer survivors enrolled in the study and for the logistics of the intervention sessions that launched in February, 2016. To be successful in this role, the candidate should be dedicated to excellence in project coordination, time management, handling patient data, administrative and communication tasks, interacting with cancer survivors, medical professionals and external groups, and other details that help make our research more effective.

Here are some of the functions you’ll be responsible for:

  • Project Coordination. Review, analyze, and document project requirements. Monitor budgets and regulatory requirements. Engage with study participants in focus group activities. Keep electronic and paper file systems up to date and organized. Represent researchers in meetings and make decisions on project issues in coordination with project principals. Track and follow-up on things that were promised, but haven’t come through yet.
  • Data Management. Support and assist study team to ensure accurate data collection and entry. Construct and maintain study databases. Assist project principals in identification and resolution of issues related to security and privacy regulations such as HIPAA. Liaison with data analysts and/or biostatisticians to record accurate information from physical or electronic medical records and oversee the secure maintenance of study data.
  • Research Development and Support. Assist in writing and editing new research proposals. Conduct literature reviews. Prepare presentations, abstracts, lectures, posters, manuscripts, and educational materials.
  • Communications. Prepare and present progress reports to clients, granting agencies, other stakeholders. Write business correspondence and procedure manuals. Assist in designing and finalizing newsletters and other marketing documents using Microsoft Publisher.  


  • Permanent work authorization.
  • Bachelor’s degree or equivalent experience in related field is required.
  • Two years minimum demonstrated successful experience coordinating/managing a project from start to finish.
  • One year minimum experience coordinating projects in an academic and/or research institution.
  • One year successful experience coordinating two or more projects simultaneously.
  • Excellent speaking, writing, and listening skills.
  • Highly proficient computer skills, including extensive working knowledge of Microsoft Office software.
  • Knowledge of medical terminology.
  • Experience in a medical settings and in medical/health-related research.
  • Successful completion of Human Subjects Certification, TB screen and HIPAA training upon hiring.
  • IRB regulatory experience required.
  • Physical ability to work 40 hours per week.
  • Perform focused work with close attention to detail.
  • This work is sometimes fast-paced and deadline-oriented and requires a flexible work schedule. Work hours may vary to meet the needs of the patients and the study.
  • Working as a team member and also independently.

Desired Qualifications:

  • Master’s degree in health administration or a related field is highly preferred.
  • Experience in project management of clinical trials highly preferred.
  • Experience with referencing software and content management systems preferred.


Why you’ll want to work at Regenstrief:

At Regenstrief, you’ll manage projects that improve the health of people both locally and around the globe. Your efforts will make a difference in millions of lives. You’ll be working with world-renown faculty and an exceptionally talented staff who are leaders in the field of health services research and medical informatics.  As a leading research and innovation institute, you’ll be surrounded by exciting new projects and initiatives.

Regenstrief Institute is an internationally respected healthcare and informatics research organization, recognized for its role in improving quality of care, increasing efficiency of healthcare delivery, preventing medical errors and enhancing patient safety. As a leader in electronic medical records and healthcare data integration, we’ve developed data standards that are used in nearly every corner of the planet and are now part of national health programs in many countries, including the U.S. Millions of patients around the world have billions of medical test results stored in health records that use these data standards.  Regenstrief is a not-for-profit healthcare research organization located in downtown Indianapolis, Indiana, and closely affiliated with the Indiana University School of Medicine, Richard L. Roudebush VA Medical Center, and Eskenazi Health Center.

Working at Regenstrief comes with many valuable benefits, including paid vacation, a generous retirement plan, tuition reimbursement, fitness reimbursement and many others. Be sure to visit our website,

IU CHSOR | 1101 West Tenth Street, 2nd Floor | Campus Address: Regenstrief Building (RF2) | Indianapolis, Indiana 46202-4800 | Ph: 317.274.9026 | Fax: 317.274.9304